Mid-Yellowstone members elect trustees
The 82nd annual meeting of Mid-Yellowstone Electric Cooperative, Inc. was held at 5:30 p.m. on Wednesday, March 24, 2021 virtually.
During the meeting, results of the mail-in election were announced for two trustee positions. Reelected to serve for three-year terms were Steve Nile and Jim DeCock. Two bylaw amendments, Article III and IV were voted on and approved by the membership.
Acting President Steve Nile thanked Kevan Kimball who recently retired from the board. Chosen to fill his position was his wife, Tami Kimball. Nile presented a report on the 2020 election and the new director districts that have been established with clear boundary lines.
Manager Jason Brothen reported on the changes that have taken place in the utility industry since Covid19, the budget process and being good stewards of the members financial resources, maintaining the integrity and reliability of the system and applying a fairness measure to all past, present, and future members. An overview of the three main objectives from the 2018 strategic sessions - capital budget, capital credit retirements and equity thresholds were presented. Continuing to invest in and update our plant is very important to the future of the coop. The goal of the cooperative is to retire capital credits on a rotating 15–20-year basis. In 2020 several projects were completed to stabilize our system, including numerous small projects that will prepare us for future large projects. In 2021, MYEC will complete the mapping project and continue with pole testing focusing on maintenance projects and new construction in the new year.
The audit report, noting the financial condition of the Cooperative at the end of 2020, presented by Brian VanSteeland of Summers McNea & Co. is available on our website as a video.
If you have questions, please contact MYEC by clicking on the link: https://www.myec.coop/contact-us
2021 Virtual Annual Meeting Q & A
41 registered members
21 attended online with some members reporting they were together with neighbors or in a setting where members were together and we do not know the count as a total viewing live in that case.
The voted ballots were returned to the ballot box, which was locked, after counting. They will remain locked up until the next board meeting when the attorney will remove them from the ballot box and store them or destroy them, whatever is the appropriate protocol as determined by the board. The attorney was the only person to see the signatures on the ballots. After he verified the ballot, he folded the ballot and stapled them to cover the signature before handing them over to the ballot counters. Counters were chosen from the Nominating Committee and consisted of the following members: Chuck Hopf, Del Warren and Chris Nielsen. These gentlemen counted each ballot and certified the results.
225 ballots were received of which 5 were invalid because of no signature. Even if the 5 unsigned ballots had been counted, the outcome of each election item would have been unchanged.
Article 3 Bylaw Revisions
For – 143
Against – 60
Unexercised – 17
Article 4 Bylaw Revisions
For – 136
Against – 65
Unexercised – 19
Steve Nile – 116
Jason Brewer – 101
Unexercised – 3
Jim DeCock – 179
Write-ins – 7
Unexercised – 34
MYEC staff prepared the ballots using the 2020 election ballot as a template, which also required a signature and resulted in over 300 ballots being submitted by the membership. The ballot was also reviewed by the board at the February board meeting. At that time, the envelopes for the election had already been printed so the signature could not be moved to a secrecy envelope and remained on the ballot as an additional integrity measure
No. However, next year the signature line will be on a secrecy envelope to avoid any further concerns.
Each ballot at the top stated: “Ballot must be signed to be considered valid.” The signature requirement provided additional verification and integrity that a member actually cast the ballot. Even if the five (5) unsigned ballots had been counted, the outcome of each election would have been unchanged.